Who am I?

My name is Irina Hood  and I am a freelance Russian English translator and interpreter. I am based in the UK and as such subject to the requirements of the new General Data Protection Regulation (GDPR) which came into force on 25 May 2018. You can contact me via the details provided on my website.

Why do I process your personal data?

I collect, store and use your personal data for the following purposes:

  1. to issue quotes

  2. to provide a translation, proof-reading or interpreting service as requested by you

  3. to issue invoices

  4. or to comply with legal requirements.

Personal data collected may include your name, postal address, email address, telephone number and VAT number. Personal data may also include banking details, personal information on CVs or information on documents sent for the express purpose of translation or editing or as background information for interpreting. All data is processed on password-protected computers and is not accessible by third parties.

I do not use your personal data for marketing purposes, nor do I disclose it to unauthorised third parties.

I do not share any of the work I undertake for you, and I am bound by the confidentiality clauses in the code of conduct imposed on me by the Chartered Institute of Linguists.

Legal Grounds

The legal basis for processing your data is to perform the translation, editing or interpreting services you request or to take necessary steps prior to fulfilling that request.

How long do I keep your personal data?

I will keep your personal data for 10 years unless you ask me to delete or remove it sooner. Should you ask me to delete translations before the 10-year period has expired, I cannot be held responsible for queries or claims relating to the content, as I have no way of verifying the accuracy of the original content.

To meet statutory requirements, certified translations need to be kept for a period of six years.

Do you have the right to access your data?

You may contact me at any time to request a copy of your personal data, or to ask me to rectify or remove the information I hold. I will take action without undue delay and in any event within one month of receipt of the request.

Social media features

This website also includes social media features (Twitter, Facebook, Instagram, Google+, Pinterest). If and when data is collected through those channels, its processing is governed by the privacy policy of the respective social media platforms.

Security measures

I take precautionary measures to ensure your personal data is protected. The devices I use to store and process personal data are password protected and updated when updates become available. Anti-virus software is installed on these devices to prevent the theft or destruction of this information. This anti-virus software is updated when updates become available. Firewalls are in place on all devices used for storing or processing personal data to avoid remote unlawful third-party access.

Breaches of personal data

In the event of a security breach of personal data, due to theft, unlawful access or data sent to the wrong email address, for example, I will notify the Information Commissioner’s Office (ICO) within 72 hours of this security breach if it is likely that there will be a risk to people’s rights and freedoms. This notification will include all information necessary to clarify the circumstances under which this happened. Notification will be done electronically via the ICO website. If a breach is likely to result in a high risk to the rights and freedoms of individuals, I will inform those concerned directly and without undue delay. A record will be kept of all breaches regardless of whether they are reported to a supervisory authority or not.

Your right to lodge a complaint

If you have any concerns about how I process your personal data, please contact me. You also have the right to lodge a complaint with the supervisory authority in the UK (ICO) or with the supervisory authority in the country where you live.

 Note about cookies

Cookies are small data files created by a website and stored on your computer or mobile device. I use cookies on my website to analyse user traffic for the purpose of website statistics. For further details, see the Scarespace Cookie Policy.

This Privacy Notice was updated on 24 May 2018. I will review and update it when necessary.